Estimates & quotes
Win the work, then bill it in one click
Send polished estimates that close deals, get client sign-off, and convert an approved quote into an invoice instantly — no re-typing line items, no copy-paste.
Branded quotes · client approval · $0 subscription
Estimate
#EST-208 · Valid 30 days
An estimate (or quote) is a proposal of what work will cost before you begin; an invoice is the actual bill you send afterward. In PayNugget you create a branded estimate to win the job, your client approves it online, then you convert the approved estimate into an invoice in one click — the line items, rates, and client details carry over, so you never re-type anything.
The numbers
Quote once, bill the same numbers in a click
The estimate is your client's first impression of how you work. Make it clear, professional, and easy to say yes to.
- Estimate → invoice
- 1-click
- Monthly subscription
- $0
- Logo & colors
- Branded
- Send from anywhere
- Any device
Why estimates matter
Why does a great quote win the job?
The estimate sets the tone before the work even starts. Three things turn a quote into a yes.
Clear, itemized pricing
Break the work into line items with quantities and rates so clients see exactly what they're paying for — no surprises, no back-and-forth.
Look established
Branded estimates with your logo and colors signal that you're a serious professional, helping you win more bids against scrappier-looking competitors.
No wasted re-entry
Convert an accepted estimate to an invoice in one click — the line items carry over so you bill in seconds, with no copy-paste mistakes.
How it works
From quote to paid in four steps
Build the estimate
Add line items, quantities, and rates. Reuse saved clients and catalog items so quoting is fast.
1Send for approval
Email a branded estimate. Your client reviews it in any browser and gives you the go-ahead.
2Convert to an invoice
Mark the estimate accepted and turn it into an invoice in one click — every line item already filled in.
3Get paid online
Send the invoice with a 'Pay now' link. The client pays by bank or card and it's marked paid automatically.
4
No double entry
Quote once. Bill the same numbers instantly.
Re-typing a quote into an invoice is where mistakes — and missed charges — creep in. PayNugget keeps the estimate and the invoice in sync: when a client approves, the invoice inherits the exact line items, quantities, and rates you quoted.
Need to add the extra hour you worked or a change-order item? Adjust the invoice before you send it. You keep a clean paper trail of what was quoted versus what was billed — useful for both you and your client.
Estimate #EST-208
Accepted by client
$6,400.00
Invoice #1043
Same line items, ready to send
Estimates power project work
Agencies & studios
Scope a project, get sign-off, and convert to billing without re-keying a thing.
Trades & services
Quote a job on site, then invoice the moment the work is approved.
Freelancers
Send a professional quote that helps you win the gig and bill it cleanly.
Consultants
Propose a scope and rate, then turn the yes into an invoice instantly.
Related features
Works with the rest of PayNugget
Related reading
Keep exploring
Estimates & quotes: frequently asked questions
- What's the difference between an estimate and an invoice?
- An estimate (or quote) is a proposal of what work will cost before you begin — it isn't a request for payment. An invoice is the actual bill you send after the work is agreed or done. In PayNugget you create an estimate to win the job, then convert the approved estimate into an invoice in one click so you never re-enter the line items.
- Can clients approve an estimate online?
- Yes. Send the estimate from PayNugget and your client can review it in any browser. Once they're happy, you mark it accepted and convert it straight to an invoice — keeping a clean record of what was quoted versus what was billed.
- How do I turn an estimate into an invoice?
- One click. When an estimate is accepted, PayNugget creates an invoice with the same line items, quantities, rates, and client details already filled in. You can adjust anything before sending — for example, to reflect extra work — then send it with a built-in pay link.
- Can I brand my estimates?
- Yes. Estimates use the same logo, brand color, and business details as your invoices, so your quotes look professional and consistent. A polished estimate makes you look established and helps you win more bids.
- Is sending estimates free?
- Yes. Creating and sending estimates is part of the free PayNugget workflow — there's no subscription and no per-estimate charge. You only pay a small transaction fee if and when a resulting invoice is paid online.
- Can I set an expiry date on a quote?
- You can include valid-until terms on an estimate so clients know how long the pricing holds. This encourages a timely decision and keeps your quotes accurate as your rates or costs change.
Send a winning estimate today
Quote, get approval, and convert to an invoice in one click — all free, with no subscription.